Procurement

Forth Valley College is committed to obtaining value for money in all its procurement activities and ensuring that the procurement of goods, services and works adheres to all relevant Procurement Legislation as well as the College's Procurement Strategy and Financial Regulations.

Procurement Structure

The strategic management and development of Procurement within the College is led by the Procurement Department who report directly to the Associate Principal and Executive Director of Finance and Corporate Affairs. Day to day purchasing is devolved to departments. The College does not operate an ‘approved suppliers list’. Where the College has a requirement for goods, works or services we adhere to the following processes and procedures outlined below.


How to do Business with Forth Valley College

  • Use of APUC and other Collaborative Framework Agreements
  • As far as reasonably practical, and as a first port of call, the College utilises the wide range of collaborative Framework Agreements available to us via: APUC Ltd – the procurement centre of expertise for Universities and Colleges in Scotland
  • Other National and Sectoral Centres of expertise in Scotland, including procurement
  • Other National and Sectoral Centres of expertise across the UK, including UK Government Procurement Service


Where the College requires goods, services or works that are not covered by agreements set up by the above, the College complies with following thresholds stipulated in the College Procurement Procedures.

Forth Valley College Procurement Procedures

Goods and Services
£0-£2,999 1 written quote
£3,000-£24,999 3 written quotes
£25,000 - £49,999 Local Tender via PCS Quick Quote
£50,000 - Current relevant EU threshold National Tender
Above current relevant EU threshold EU Tender
Works
£0 - £4,999 1 written quote
£5,000- £24,999 3 written quotes
£25,000- £49,999 Local Tender via PCS Quick Quote
£50,000- Current relevant EU threshold National Tender
Above Current Relevant EU Threshold EU Tender

Procurement Tender Process

Forth Valley College advertises all tender opportunities above £50,000 on Public Contracts Scotland (PCS), the national procurement advertising portal in Scotland. Any organisation interested in bidding for any such opportunities should register for free on the portal.  In addition, we also use the PCS portal to advertise many opportunities below £50,000 via the Quick Quote functionality. Suppliers should ensure that they have registered on the portal and have completed their Supplier Profile to enable the College to select them for relevant opportunities.

Forth Valley College Buyer Profile

In line with the Procurement Reform (Scotland) Act 2014, the College is required to publish details of existing contracts it has in place on Forth Valley College's Contracts Register.  Please Note: the following link direct you onto the APUC website, but the information relates specifically to Forth Valley College.

Forth Valley College Contracts Register

Forth Valley College aims to carry out the procurement of goods and services in such a manner as to minimise any negative environmental, ethical, economic or social impact, and promote positive impacts and change, throughout the whole life cycle and supply chain of the goods or services, in order to fulfil current needs without lessening the ability of future generations to do the same.

Download a copy of our Sustainable Procurement Policy

The Supplier Development Programme (SDP), a business support initiative delivered by Economic Development functions within each partner local authority, aims to help SMEs’ and third sector/supported businesses improve their performance in winning contracts in the public sector and the wider supply chain, through offering information, support and training events and to assist in navigating the complex tendering processes used in Public Sector procurement.

 

The training courses are aimed at helping those interested in bidding for public contracts in Scotland.

 

Supplier Development Programme

Forth Valley College has Standard Terms and Conditions for Goods and Services.

Download a copy of our Standard Terms and Conditions.

Procurement Enquiry Form

Contact Permission

By entering your details on this form, you are agreeing for the College to store your data securely and to use your details for the purposes of your enquiry.



Further details regarding the processing of your data, can be found in our Privacy Notice, which is available at atwww.forthvalley.ac.uk/privacy

Find out more

Ester Vasallo – Procurement Manager (Advanced) 
Call: 01324 403032
Email: ester.vasallo@forthvalley.ac.uk

Jason Brown - Procurement Manager (Operational)
Call: 01324 403106
Email: jason.brown@forthvalley.ac.uk