Procurement
Forth Valley College is committed to obtaining value for money in all its procurement activities and ensuring that the procurement of goods, services and works adheres to all relevant Procurement Legislation as well as the College's Procurement Strategy and Financial Regulations.
Procurement Structure
The strategic management and development of Procurement within the College is led by the Procurement service who report to the Director of Finance. Day to day purchasing is devolved to departments. The College does not operate an ‘approved suppliers list’. Where the College has a requirement for goods, works or services we adhere to the following processes and procedures outlined below.
How to do Business with Forth Valley College
- Use of APUC and other Collaborative Framework Agreements
- As far as reasonably practical, and as a first port of call, the College utilises the wide range of collaborative Framework Agreements available to us via: APUC Ltd – the procurement centre of expertise for Universities and Colleges in Scotland
- Other National and Sectoral Centres of expertise in Scotland, including Scottish Procurement
- Other National and Sectoral Centres of expertise across the UK, including UK Government Procurement Service
Where the College requires goods, services or works that are not covered by agreements set up by the above, the College complies with following thresholds stipulated in the College Procurement Procedures.
Forth Valley College Procurement Procedures
| Goods and Services | |
|---|---|
| Less than £6,000 (incl. VAT) | 1 written quote |
| £6,000-£24,999 (incl. VAT) | 3 written quotes |
| £25,000 (incl. VAT) - £49,999 (ex. VAT) | Low Value Tender via PCS Quick Quote |
| £50,000 (ex. VAT) - Current relevant GPA threshold | National Lower Value Regulated Tender |
| Current relevant GPA threshold and over | Higher Value Regulated Tender |
| Works | |
|---|---|
| Less than £6,000 (incl. VAT) | 1 written quote |
| £6,000- £24,999 (incl. VAT) | 3 written quotes |
| £25,000 (incl. VAT) - £1,999,999 (ex. VAT) | Low Value Tender via PCS Quick Quote |
| £2,000,000 (ex. VAT) - Current relevant GPA threshold | National Lower Value Regulated Tender |
| Current relevant GPA threshold and over | Higher Value Regulated Tender |
Forth Valley College advertises all tender opportunities above £50,000 on Public Contracts Scotland (PCS), the national procurement advertising portal in Scotland. Any organisation interested in bidding for any such opportunities should register for free on the portal. In addition, we also use the PCS portal to advertise many opportunities below £50,000 via the Quick Quote functionality. Suppliers should ensure that they have registered on the portal and have completed their Supplier Profile to enable the College to select them for relevant opportunities.
In line with the Procurement Reform (Scotland) Act 2014, the College is required to publish details of existing contracts it has in place on Forth Valley College's Contracts Register. Please Note: the following link direct you onto the APUC website, but the information relates specifically to Forth Valley College.
Download a copy of our Procurement Strategy
Download a copy of our Procurement Annual Report.
Download a copy of our Procurement Policy
Forth Valley College aims to carry out the procurement of goods, services and works in such a manner as to minimise any negative environmental, ethical, economic or social impact, and promote positive impacts and change, throughout the whole life cycle and supply chain, in order to fulfill current needs without lessening the ability of future generations to do the same. We comply with the Sustainable Procurement Duty and, where relevant, take into account climate impact, circular economy and fair work considerations in our procurement activities.
The Supplier Development Programme (SDP), a business support initiative delivered by Economic Development functions within each partner local authority, aims to help SMEs’ and third sector/supported businesses improve their performance in winning contracts in the public sector and the wider supply chain, through offering information, support and training events and to assist in navigating the complex tendering processes used in Public Sector procurement.
The training courses are aimed at helping those interested in bidding for public contracts in Scotland.
Forth Valley College has Standard Terms and Conditions for Goods and Services.
Download a copy of our Standard Terms and Conditions.
Download a copy of our Privacy Notice - Tendering Contractor/Contractor Staff
Download a copy of our Procurement Annual Report.
Find out more
Ester Vasallo - Procurement/Supply Chain Manager
Call: 07511 220243
Email: ester.vasallo@forthvalley.ac.uk